Incorporate a Business in Vaughan for $35
Incorporate your Vaughan business for $35.00, HST included, with the government fee on its own line at cost: $300 for an Ontario corporation or $200 for a federal one. A CPA from our Woodbridge office checks your share structure, your year end and whether the City will want a business licence in the company’s name before anything is filed. Open Corporation for $35 is a department of Gondaliya CPA.
Vaughan Incorporation, Ontario or Federal, Reviewed by a CPA
Open Corporation for $35 is a department of Gondaliya CPA. We prepare and file your Ontario or federal incorporation for a professional fee of $35.00, HST included. Government fees are separate and billed at cost: $300 for Articles of Incorporation filed online with the Ontario Business Registry, or $200 for federal articles filed online with Corporations Canada. Our Vaughan office is at 19 Cabinet Crescent, Woodbridge, open 9:00 AM to 8:30 PM, Monday to Sunday. A CPA reviews your share structure and year end before anything is filed. Call 647-212-9559 or start the incorporation intake form.
Vaughan is a city of contractors, manufacturers and small firms: construction is the largest employer, and most businesses here have fewer than 20 employees. If you are a renovator, landscaper or contractor, the City also wants a licence in the company’s name, so the corporation has to come first.
Vaughan Business Statistics
Every figure below carries its source and year. Vaughan publishes its economic data through the City of Vaughan Economic Development office, and Statistics Canada supplies the census counts.
| Statistic | Figure | Source and year |
|---|---|---|
| Population, City of Vaughan | 323,103, up 5.5% from 306,233 in 2016 | Statistics Canada, 2021 Census, via City of Vaughan Economic Development |
| Businesses in Vaughan | More than 19,800 | City of Vaughan Economic Development, 2024 figures in the 2025 economic profile |
| Jobs in Vaughan | More than 220,000 | City of Vaughan Economic Development, 2024 figures in the 2025 economic profile |
| Share of York Region jobs and output | Over 35% | City of Vaughan Economic Development, 2025 economic profile |
| Businesses with fewer than 20 employees | 87% | City of Vaughan Economic Development |
| Largest sectors by number of businesses | Professional services 16.8%, construction 15.2%, finance, insurance and real estate 14.8% | City of Vaughan, 2022 |
| Largest sectors by employment | Construction 17.0%, manufacturing 14.7%, finance, insurance and real estate 13.9% | City of Vaughan, using Conference Board of Canada data, 2022 |
| Subway to Vaughan Metropolitan Centre | TTC Line 1 extension opened 17 December 2017 | CBC News, 2017 |
Why Vaughan Business Owners Incorporate
Construction is Vaughan’s largest employer, with 17.0 percent of jobs in 2022 according to the City, and 15.2 percent of businesses are construction firms. A contractor bidding on commercial or institutional work is usually asked for a corporation, a business number, an HST number, a WSIB clearance and liability insurance in the company’s name.
The City adds its own layer. Under Business Licensing By-law 122-2022, renovators, fence installers, pavers, landscapers, pool installers and snowplow contractors must be licensed and carry $2 million of commercial general liability insurance. When a corporation applies, the name on the licence must match its Articles of Incorporation, and every director and officer provides government identification. A contractor who incorporates after applying ends up applying twice.
Manufacturing and logistics are the other anchors. Manufacturing was 14.7 percent of Vaughan’s jobs in 2022, and the City’s Official Plan points to its provincial highways, two large rail yards and its closeness to Pearson airport. A manufacturer or distributor here usually needs a share structure ready for a partner and an import-export account from the start.
Most Vaughan businesses are small: 87 percent have fewer than 20 employees. For an owner-operator, the real question is whether to incorporate yet at all, and how to pay yourself once you do.
Municipal Licence Requirements in Vaughan
The City of Vaughan licenses named business categories under Business Licensing By-law 122-2022. Most offices, consultants and professional firms need no City licence.
| Business type | Municipal licence required | Issuing body | Note |
|---|---|---|---|
| Restaurant, take-out or food store | Yes, Eating Establishment or Foodstuff | By-law and Compliance, Licensing and Permit Services | York Region Public Health must also be notified before opening |
| Lounge, nightclub or pub | Yes, separate categories since July 2023 | By-law and Compliance, Licensing and Permit Services | Operating rules added by By-law 057-2024 |
| Renovator, landscaper, paver, fence or pool installer | Yes, contractor licence | By-law and Compliance, Licensing and Permit Services | $2 million commercial general liability insurance required |
| Snowplow contractor | Yes | By-law and Compliance, Licensing and Permit Services | $2 million commercial general liability insurance required |
| Personal services, such as hair, nails or aesthetics | Yes, Personal Services | By-law and Compliance, Licensing and Permit Services | Also applies to a home-based personal service business |
| Pet shop, pet grooming or kennel | Yes | By-law and Compliance, Licensing and Permit Services | Separate categories under By-law 122-2022 |
| Banquet hall, place of amusement or billiard hall | Yes | By-law and Compliance, Licensing and Permit Services | Separate categories under By-law 122-2022 |
| Driving school or limousine company | Yes | By-law and Compliance, Licensing and Permit Services | Licensed under By-law 122-2022 |
| Short-term rental | Yes, under By-law 158-2019 | By-law and Compliance, Licensing and Permit Services | Principal residence only, stays of 29 nights or fewer, with a 4% Municipal Accommodation Tax |
| Consultant, accountant, engineer or software firm | No | Not applicable | No category applies, but zoning still governs where the business may operate |
A Vaughan business licence and an Ontario or federal corporation are separate things, and one never replaces the other. The corporation is created under the Business Corporations Act (Ontario) through the Ontario Business Registry, or under the Canada Business Corporations Act through Corporations Canada. The licence is the City’s permission to carry on one listed activity, issued under By-law 122-2022.
The order matters. The City asks a corporate applicant for a name that matches its Articles of Incorporation, identification for every director and officer, and, for a business at a fixed location, a zoning search issued within the past year. Someone applying for the company needs an agent authorization form. So the corporation must exist before the licence file is complete.
Applications go through the City’s online Licensing Portal. We prepare the corporate documents the City asks for. The licence application itself is yours to submit.
For free start-up help, the Vaughan Business and Entrepreneurship Centre at Vaughan City Hall, 2141 Major Mackenzie Drive, offers consultations on business plans, cash flow, permits and licences, Monday to Friday, 9:00 AM to 4:30 PM.
Our Vaughan Office
Open Corporation for $35 is a department of Gondaliya CPA.
Gondaliya CPA, Vaughan, 19 Cabinet Crescent, Woodbridge, Ontario L4L 6H9. Phone 647-212-9559. Open 9:00 AM to 8:30 PM, Monday to Sunday.
You can meet a CPA in person by appointment, but you do not have to come in: every incorporation is prepared by email and filed electronically. Woodbridge, Maple, Concord, Kleinburg and Thornhill files are handled from this office.
Our Services for Vaughan Businesses
Our professional fees include HST. Government fees are separate, itemised and charged at cost with no mark-up.
Incorporation Services in Vaughan
Incorporate in Canada for just $35, HST included, with a CPA review before filing.
NUANS Name Search and Report in Vaughan ($25)
A $25 NUANS report, checked by a CPA before you incorporate.
Address Service in Vaughan ($75)
A registered office address that keeps your home address private.
Annual Return Filing in Vaughan
Federal and Ontario annual returns filed on time to keep your corporation active.
Corporate Tax Filing in Vaughan (From $300)
Your T2 corporate tax return, prepared by a CPA, from $300.
Payroll Service in Vaughan
Payroll and CRA source deductions for owners and staff.
Incorporate in Ontario
Ontario incorporation for $35 plus the $300 government fee, often processed the same day.
Federal Incorporation
Federal incorporation for $35 plus the $200 government fee, with your name protected across Canada.
Holding Company Setup in Vaughan
A holding company for $35, structured by a CPA for tax-efficient dividends.
Industries That Incorporate Most in Vaughan
These are the groups we see most often from Vaughan, and what each has to settle when it incorporates.
| Industry | Why it incorporates here | Our matching page |
|---|---|---|
| Construction and skilled trades | Construction is 17.0 percent of Vaughan’s jobs, and renovators, landscapers and pavers need a City licence in the company’s name | Construction and skilled trades |
| Manufacturers | Manufacturing is 14.7 percent of jobs, and shareholders often include a partner or family member | Manufacturing companies |
| Importers, wholesalers and distributors | Highway, rail and airport access, and an import-export account before the first shipment | Import and export businesses |
| Truck drivers and logistics | Owner-operators near the 400-series highways and rail yards weigh Driver Inc risk before incorporating | Truck drivers and owner-operators |
| Restaurants and food businesses | An Eating Establishment licence and a York Region Public Health notification before opening | Restaurants and food trucks |
| Real estate and mortgage professionals | Finance, insurance and real estate are 14.8 percent of Vaughan businesses | Real estate agents (PREC) |
Free Vaughan Incorporation Consultation
Case Studies: Vaughan Incorporations
Woodbridge Renovator – Licence in the Company’s Name
The problem: A Woodbridge renovator had applied for a City licence as a sole proprietor and then wanted to incorporate.
What we did: We incorporated first, then prepared the Articles and director details the City asks a corporate applicant to file, so the licence was issued once, in the corporation’s name.
The result:
- Articles filed online
- Licence file complete
- WSIB and HST set up
Concord Distributor – Partner Joining
The problem: A Concord distributor was bringing in a partner and starting to import stock.
What we did: We incorporated with two voting classes and a preferred class, opened the import-export account and registered for HST before the first container.
The result:
- Share classes ready for the partner
- Import-export account opened
- HST registered before the first import
Maple Consultant – Not Yet
The problem: A Maple IT consultant drawing everything she earned asked whether to incorporate.
What we did: We showed that the deferral would not cover the yearly cost of a T2 yet, and set a revenue point to revisit it.
The result:
- Honest advice
- No unnecessary corporation
- Plan to revisit
What It Costs to Incorporate in Vaughan
Our fee is the same everywhere. Government fees depend on whether you incorporate in Ontario or federally, and each one is shown on its own line at cost. See the full fee table or every 2026 government registry fee.
| Item | Amount | HST | Total | Who charges it |
|---|---|---|---|---|
| Incorporation prepared and filed | $35.00 | Included | $35.00 | Open Corporation for $35, a department of Gondaliya CPA |
| Ontario Articles of Incorporation, filed online | $300.00 | None | $300.00 | Ontario Business Registry |
| Federal Articles of Incorporation, filed online | $200.00 | None | $200.00 | Corporations Canada |
| Ontario NUANS report, named Ontario corporations only | $25.00 | Included | $25.00 | Ordered through us |
| Ontario Initial Return and Annual Return | $0.00 | None | $0.00 | Ontario Business Registry |
| Federal annual return | $12.00 | None | $12.00 | Corporations Canada |
A numbered Ontario corporation costs $335.00 in total and a named one $360.00. A federal corporation costs $235.00, because the federal online filing includes its own name search. City of Vaughan licence fees are set by the City and are separate. Open Corporation for $35 is a department of Gondaliya CPA.
The same checks run on every file. In Vaughan the answers usually turn on contractor licensing, partners and equipment.
Ontario or federal
Federal suits a business that trades across provinces under one protected name, but it needs 25 percent resident Canadian directors. Ontario has no such rule.
Share structure
One class of common shares suits a solo contractor. A manufacturer or distributor bringing in a partner needs separate classes from the start.
Who holds the shares
Dividends to a spouse are tested against the tax on split income rules before any share is issued.
Year end and HST
A year end away from your busiest season, and HST registration at the $30,000 threshold or earlier.
Salary or dividends
This decides RRSP room, Canada Pension Plan contributions and whether a payroll account is needed on day one.
Moving an existing business
Where a sole proprietorship is being converted, a section 85 rollover moves trucks, tools and goodwill across without tax.
A Vaughan example. A Vaughan landscaper asked us to incorporate after the City had already issued a licence in his own name. Because the City licenses the legal entity, the corporation needed its own licence. We filed the articles, prepared the documents the City asks a corporate applicant for, and moved the insurance into the company’s name before the new licence was issued.
Why Choose Open Corporation for $35 in Vaughan?
Our Official Partners
Vaughan Incorporation FAQs
Do I need a City of Vaughan business licence as well as a corporation?
Should a Vaughan business incorporate federally or in Ontario?
I am a contractor in Vaughan. What do I need besides the corporation?
Can I run my new corporation from my Vaughan home?
Is there free start-up help in Vaughan?
Can I meet a CPA in person at your Vaughan office?
How long does it take to incorporate a Vaughan business?
Do I need a NUANS report to incorporate in Ontario?
Do I have to register for HST when I incorporate?
What does my corporation have to file every year?
Meet the CPAs Behind Your Vaughan Incorporation
A Chartered Professional Accountant reviews your shares, name and registered office before anything is filed.
What Our Clients Say
These Google reviews belong to Gondaliya CPA Professional Corporation and cover every service the firm provides. See all reviews.
Why Owners Trust Us
Gondaliya CPA Professional Corporation is registered with CPA Ontario under firm registration number 61330051. Our clients have left us 1,300+ five-star Google reviews, and we work from 13 Ontario offices, open 9:00 AM to 8:30 PM, Monday to Sunday. We back every filing with a 30-day money-back guarantee and a 60-day fee-matching policy, and we are a Xero Partner Award Winner 2026. Open Corporation for $35 is a department of Gondaliya CPA. See incorporation services at Gondaliya CPA.
Start Your Vaughan Incorporation
Open Corporation for $35 is a department of Gondaliya CPA. Complete the intake form and a CPA will confirm whether you should incorporate in Ontario for $335.00 in total or federally for $235.00, both including our $35.00 fee with HST, and tell you whether the City will want a licence for what you do. Send payment by Interac e-Transfer to info@gondaliyacpa.ca with the security question set to “Not Applicable”, as auto-deposit is enabled. Card is also accepted. Questions first? Call 647-212-9559, 9:00 AM to 8:30 PM, Monday to Sunday.
Where to Go Next
Incorporate in Ontario
OBCA filing, the $300 fee and the Initial Return.
Federal incorporation
CBCA filing, the $200 fee and the resident director rule.
Gondaliya CPA incorporation services in Vaughan
The parent firm’s Vaughan incorporation and accounting services.
Toronto incorporation services
Our Toronto office at 55 Queen St E.
Brampton incorporation services
Our Brampton office on Starhill Crescent.
North York incorporation services
Our North York office on Graydon Hall Drive.
All service areas · All incorporation and corporate filing services
No legal advice
Gondaliya CPA Professional Corporation is a firm of Chartered Professional Accountants licensed by CPA Ontario, firm registration number 61330051. It is not a law firm. We prepare and file corporate documents and we provide accounting and tax advice. Nothing on this page is legal advice, and reading it creates no solicitor and client relationship. For legal advice, including advice on a shareholder agreement before you sign it, consult a lawyer licensed in the province where your corporation carries on business.
Open Corporation for $35 is a department of Gondaliya CPA.
