Corporate Changes: Directors, Officers, Registered Office and Name

Tell us what changed and we tell you which filing it needs and when it is due. Give us your corporation number and the change you want recorded, and a CPA checks the registry record before anything is drafted. Director, officer and address changes are due within 15 days and cost $0.00 in government fees when filed on time. Open Corporation for $35 is a department of Gondaliya CPA.

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Two Kinds of Corporate Change

Some changes only update the public record: a new director, a new officer, a new registered office address. Others amend the articles themselves: a new corporate name, or moving a federal corporation’s registered office to another province. Open Corporation for $35 is a department of Gondaliya CPA.

The first kind is a notice, filed within 15 days. The second needs a special resolution of the shareholders and produces a certificate of amendment. Knowing which one you have decides the paperwork, the fee and the deadline.

Start on the Intake Form See Pricing

Record Checked First

We work from what the registry actually shows.

Resolutions Included

The minute book resolutions that make each change valid.

Filed Within 15 Days

Federal and Ontario notices filed on time.

Actively Accepting Changes

Federal and Ontario corporations changing directors, officers, address or name.

Open Evenings and Weekends

9:00 AM to 8:30 PM, Monday to Sunday, from 13 Ontario offices and online.

Always Within Reach

Call 647-212-9559. We do not bill for calls while your filing is in progress.

What a Corporate Change Includes

A registry record check first, so we work from what the public record actually says.
A written determination of whether your change is a notice or an amendment, before anything is drafted.
The federal change of director information, filed with Corporations Canada within 15 days under section 113 of the Canada Business Corporations Act.
The federal change of registered office address, filed within 15 days under section 19(4).
The Ontario Notice of Change under the Corporations Information Act, filed within 15 days.
The shareholders’ special resolution needed to amend the articles: two-thirds of the votes cast, or signed by all voting shareholders.
The directors’ resolutions appointing or removing officers and changing the registered office within the province.
A consent to act for an incoming director and a written resignation for an outgoing one.
Updated registers of directors and officers, and the significant control register where ownership changes too.
Articles of amendment for a name change, with the Ontario NUANS report where the corporation is Ontario.
Written confirmation of each filing, with the certificate of amendment where one is issued, ready for your minute book.

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Changing directors

Adding, removing, or a director who resigns

Shareholders elect directors. Directors can fill a casual vacancy between meetings where the articles or by-laws allow it. A resignation takes effect in writing.

The federal 15-day deadline

Section 113(1) of the Canada Business Corporations Act requires notice of a change among the directors within 15 days. The online filing is $0.00.

The Ontario Notice of Change

An Ontario corporation files a Notice of Change under the Corporations Information Act within 15 days, also at $0.00.

Who is left on the board

A federal corporation still needs at least 25% resident Canadian directors under section 105(3) after the change. Ontario removed its residency rule in 2021.

Changing officers

Appointed by the directors

Officers are appointed by the board, not elected by shareholders, so the change is a directors’ resolution.

The titles your by-laws use

President, secretary, treasurer or others, as your by-laws provide.

What the registry records

Ontario records officers on its public record, so a change is a Notice of Change. The full detail lives in your minute book.

Changing the registered office

Moving within the same province

The directors can change the address by resolution under section 19(3), without amending the articles. Federally the online filing is $0.00.

Moving a federal corporation to another province

The province is stated in the articles, so this is an amendment under section 173(1)(b). Corporations Canada lists it at $0.00 when filed online.

The 15-day deadline

Notice of the new address is due within 15 days under section 19(4).

A post office box is not a registered office

The registered office must be a physical address. It is public, which is why many owners use their accountant’s address.

Changing the corporate name

Articles of amendment and a special resolution

A name change is an amendment under section 173(1)(a), approved by special resolution. Corporations Canada charges $200.00 to file it online.

Ontario: the NUANS report and the 90-day rule

An Ontario name change needs an Ontario-biased NUANS report dated no more than 90 days before filing, unless the new name is a number name. Ontario charges $150.00 for the articles of amendment.

When the new name starts

From the date on the certificate of amendment. The corporation number and business number stay the same.

Numbered to named, or named to numbered

Either direction is an amendment. Going to a number name needs no NUANS report.

The minute book resolutions each change requires

Director changes

Election or resignation, the consent to act, and the register of directors.

Officer changes

The directors’ resolution and the register of officers.

Registered office changes

The directors’ resolution under section 19(3).

Name changes

The shareholders’ special resolution and the amended articles. See minute book preparation, digital and physical.

What has to be updated after the registry

The significant control register

It tracks ownership and control, not directorships, so it changes only where shares or control move too. Federal updates are due within 15 days.

The Canada Revenue Agency

A name change keeps the same business number, but the legal name on each program account must be updated, and outgoing directors may need to be removed as authorized representatives.

Bank, contracts, insurance and licences

Signing authority, invoices, policies and permits should show the current name and people.

What happens when a change is never filed

A resigned director still shown

The public record keeps holding them out as a director of your corporation.

Notices sent to an address you left

Default notices go to the registered office on file. A federal corporation in default for a year can be dissolved under section 212.

An annual return on a stale record

It confirms the wrong information instead of correcting it. See annual return filing for federal and Ontario corporations.

Free Corporate Change Consultation

Case Studies: Corporate Changes

Toronto Owner – A Director Who Left Two Years Ago

The problem: A former partner had resigned but was still listed as a director and as a signing officer.

What we did: We prepared the resignation and resolutions, filed the Notice of Change, and listed the bank and CRA updates the owner still needed.

The result:

Public record corrected
Minute book updated
Bank and CRA follow-ups listed

Ottawa Federal Corporation – Moving to Ontario

The problem: A federal corporation’s registered office was in Quebec but the business had moved to Ottawa.

What we did: We filed articles of amendment to change the province, then the new address within 15 days, with the directors’ resolutions for the book.

The result:

Province changed by amendment
Address filed on time
No government fee online

Mississauga Numbered Company – Taking a Name

The problem: A numbered company wanted to trade under a proper corporate name before signing a lease.

What we did: We ordered the Ontario NUANS report, passed the special resolution and filed the $150 articles of amendment the same day.

The result:

New name on the certificate
Same business number kept
Lease signed under the new name

Start on the Intake Form

Simple Process

How We File Your Change

Start Your Change See Pricing

The 15-day clock starts at the change, so tell us early.

Step 1

Record Check

We pull the registry record and confirm which filing you need.

Step 2

Resolutions

We draft the resolutions, consents and resignations for signature.

Step 3

File

The notice or articles of amendment filed online.

Step 4

Confirm

Filing confirmation and any certificate sent for your minute book.

Why Choose Open Corporation for $35 for Your Corporate Change?

Accurate and Compliant Filing

Articles prepared under the Business Corporations Act (Ontario) and checked against the registry rules before they are submitted.

Affordable, Fixed Pricing

Our fee quoted in writing first, and government fees at cost on their own lines. A 60-day fee-matching policy backs it.

Planned Around Your Tax

The tax side of each change checked before the form is filed.

Support After Filing

The parent firm keeps the books, files HST and payroll, and prepares the T2 and annual return when you need it.

Our Official Partners

Transparent Pricing – No Hidden Fees

Our fee for preparing and filing a corporate change is quoted to you in writing before anything is filed. Government fees are passed on exactly as each registry charges them. See every fee, ours and the government’s, on one page.

Item	Amount	HST	Total	Who charges it
Corporate change preparation, resolutions and filing, our fee	Quoted on request	Included in the quote	Quoted on request	Open Corporation for $35
Federal change of director information, online	$0.00	Not applicable	$0.00	Corporations Canada
Federal change of registered office address, online	$0.00	Not applicable	$0.00	Corporations Canada
Federal amendment to change the registered office province or the number of directors, online	$0.00	Not applicable	$0.00	Corporations Canada
Federal articles of amendment for a name change, online	$200.00	Not applicable	$200.00	Corporations Canada
Ontario Notice of Change: directors, officers or registered office	$0.00	Not applicable	$0.00	Ontario Business Registry
Ontario articles of amendment for a name change	$150.00	Not applicable	$150.00	Ontario Business Registry
Ontario NUANS name search report, for a named Ontario corporation	$25.00	Included	$25.00	Ordered through us
Ontario corporation profile report, to check the record first	$8.00	Not applicable	$8.00	Ontario Business Registry
Ontario certificate of status, only where a bank asks for proof	$26.00	Not applicable	$26.00	Ontario Business Registry

What Is Not Included

The government fees themselves, payable at cost.
Any promise that a proposed name will be accepted. Registries refuse names confusing with existing names or trademarks.
Legal advice on a disputed removal, an oppression claim or a shareholder deadlock. We are a CPA firm, not a law firm.
Trademark searching, registration or opinions.
Rebranding: domains, signage, websites, licences and permits.
The T2, HST returns, payroll or bookkeeping.
Amendments in other provinces and extra-provincial updates after a name change.
Share issues, transfers, redemptions or reorganizations. Changing a director is not changing an owner.
Acceptance of a filing where the corporation is in default or dissolved.

How Long Each Stage Takes

Stage	Who	Time
Record check and which filing you need	Us	1 business day
Resolutions drafted	Us	1 business day
Federal notice filing prepared	Us	1 business day
Articles of amendment and special resolution prepared	Us	2 business days
Federal amendment, filed online	Corporations Canada	1 day (registry stated)
Ontario Notice of Change, filed online	Ontario Business Registry	Immediate
Ontario articles of amendment, filed online	Ontario Business Registry	Immediate (registry stated)
Ontario articles of amendment, filed by mail	Ontario Business Registry	15 business days (registry stated)

Before Anything Is Filed

What a CPA Checks Before We File

Start Your Intake Form

A change on the form is usually the visible end of a decision with tax consequences.

Check 1

A director is not an owner

Adding a spouse as a director changes nothing about how dividends are taxed. Shares do.

Check 2

If shares move too

We check the class, the votes and the split income rules before they move.

Check 3

Who is left

A federal board still needs 25% resident Canadians, and the outgoing director may be a bank signer or CRA representative.

Check 4

A name change is a review point

Whether a holding company should sit above, and whether the year end still fits.

Check 5

HST and pay

The $30,000 threshold and salary against dividends for the coming year.

Check 6

Professional corporations

The college approves the new name before it is filed, not after.

Something Changed in Your Corporation?

Tell us what changed and we tell you which filing it needs and when it is due.

Start on the Intake Form Book Your Consultation

Corporate Changes Across Canada

Changes are filed online, so you never need to visit. When you want to meet, our offices are open 9:00 AM to 8:30 PM, Monday to Sunday, on 647-212-9559.

Toronto (ON)

55 Queen St E Ste 1205, Toronto, ON M5C 1R6

Mississauga (ON)

2100 Camilla Rd #716, Mississauga, ON L5A 2J8

Brampton (ON)

4 Starhill Crescent, Brampton, ON L6R 2P9

Scarborough (ON)

24 Clementine Square, Scarborough, ON M1G 2V7

Vaughan (ON)

19 Cabinet Crescent, Woodbridge, ON L4L 6H9

Oshawa (ON)

210 Durham St, Oshawa, ON L1J 5R3

Ottawa (ON)

2090 Neepawa Ave a314, Ottawa, ON K2A 3L6

Etobicoke (ON)

60 Stevenson Rd #1601, Etobicoke, ON M9V 2B4

Hamilton (ON)

70 Starling Dr, Hamilton, ON L9A 0C5

Guelph (ON)

1155 Gordon St, Guelph, ON N1L 1S8

Windsor (ON)

4387 Guppy Ct, Windsor, ON N9G 2N8

North York (ON)

150 Graydon Hall Dr #912, North York, ON M3A 3B2

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Corporate Change FAQs

What is the difference between a notice of change and articles of amendment?

A notice of change updates the public record without touching the articles: directors, officers and the registered office address. Articles of amendment change the articles themselves, need a special resolution of the shareholders and produce a certificate of amendment. A name change is an amendment, at $200.00 federally online or $150.00 in Ontario.

How long do I have to report a change of directors?

15 days. Section 113(1) of the Canada Business Corporations Act requires a federal corporation to notify Corporations Canada within 15 days, and an Ontario corporation files a Notice of Change under the Corporations Information Act within 15 days. Both cost $0.00.

How long do I have to report a change of registered office address?

15 days, under section 19(4) of the Canada Business Corporations Act for a federal corporation, and under the Corporations Information Act in Ontario. Directors can move the office within the province by resolution, without amending the articles.

How do I change my corporation’s name?

Pass a special resolution of the shareholders, two-thirds of the votes cast or signed by all voting shareholders, and file articles of amendment. Corporations Canada charges $200.00 online. Ontario charges $150.00 and needs an Ontario NUANS report dated within 90 days unless the new name is a number name.

Do shareholders have to approve a change of directors?

Shareholders elect directors, so adding or replacing one is normally their decision, though directors can fill a casual vacancy where the articles or by-laws allow. Officers are different: the directors appoint them.

Does a name change give me a new corporation number or business number?

No. The corporation number and the CRA business number stay the same. The legal name on each CRA account is updated, and contracts signed under the old name still bind the same corporation.

Do I need a new NUANS report to change an Ontario corporate name?

Yes, an Ontario-biased NUANS report dated no more than 90 days before the articles are filed, unless the new name is a number name.

Can I move my federal registered office to another province without amending the articles?

No. The province is stated in the articles, so moving to another province is an amendment under section 173(1)(b). Corporations Canada lists it at $0.00 online. Moving within the same province needs only a directors’ resolution.

What resolutions go in the minute book when a director resigns?

The written resignation, a resolution recording it and any replacement, and an updated register of directors. If the director was also an officer, the board removes them from that office separately.

Is a registered office allowed to be a post office box?

No. It must be a physical address, and it is public. Many owners use their accountant’s address instead of their home.

Do I have to update the significant control register when directors change?

Only where the same person also holds or controls shares. The register tracks ownership and control, not board seats. Federal updates are due within 15 days.

What happens if I never file the change?

The public record keeps naming people and addresses that are wrong, and registry notices go to the old address. A federal corporation in default for a year can be dissolved under section 212 of the Canada Business Corporations Act. Filing on time costs $0.00.

Meet Your Corporate Filings Experts

A Chartered Professional Accountant checks the registry record and the tax side before anything is filed.

Sharad Gondaliya, CPA

Principal

Bio

647-212-9559

Vandana Goel, CPA

Accounting Specialist

Bio

647-250-0242

What Our Clients Say

These Google reviews belong to Gondaliya CPA Professional Corporation and cover every service the firm provides. See all reviews.

Insights for Corporation Owners

What belongs in a minute book

Where each change is recorded.

The corporate annual return

Keep the record current every year.

Significant control registers

Ontario and federal rules compared.

Named companies and NUANS

How name searches work.

See More Guides

10 Smart Corporate Change Tips That Save You Money

File within 15 days

Director, officer and address changes are free on time.

Get resignations in writing

The resignation is the evidence.

Sign consents to act

Every new director signs one.

Pass the resolution first

The filing records the change; the resolution makes it.

Check federal residency

25% of a federal board must be resident Canadians.

Update the bank

Remove signers who have left.

Update the CRA

Representatives and the legal name.

Order NUANS late

An Ontario report lasts 90 days.

Do not use a PO box

A registered office must be physical.

Fix the record before the annual return

Do not confirm stale information.

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Verified Corporate Filings CPA Firm

Gondaliya CPA Professional Corporation is registered with CPA Ontario under firm registration number 61330051. Our clients have left us 1,300+ five-star Google reviews, and we work from 13 Ontario offices, open 9:00 AM to 8:30 PM, Monday to Sunday. We back every filing with a 30-day money-back guarantee and a 60-day fee-matching policy, and we are a Xero Partner Award Winner 2026. Open Corporation for $35 is a department of Gondaliya CPA. See incorporation services at Gondaliya CPA.

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15 Days, $0.00 in Government Fees

Open Corporation for $35 is a department of Gondaliya CPA. The federal and Ontario deadlines for a change of directors, officers or registered office are both 15 days, and both filings cost $0.00 in government fees when made on time. Complete the intake form and we prepare the filing and the resolutions that go with it. Send payment by Interac e-Transfer to info@gondaliyacpa.ca with the security question set to “Not Applicable”, as auto-deposit is enabled. Card is also accepted. We answer 9:00 AM to 8:30 PM, Monday to Sunday, on 647-212-9559.

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No legal advice

Gondaliya CPA Professional Corporation is a firm of Chartered Professional Accountants licensed by CPA Ontario, firm registration number 61330051. It is not a law firm. We prepare and file corporate documents and we provide accounting and tax advice. Nothing on this page is legal advice, and reading it creates no solicitor and client relationship. For legal advice, including advice on a shareholder agreement before you sign it, consult a lawyer licensed in the province where your corporation carries on business.

Open Corporation for $35 is a department of Gondaliya CPA.