Extra-Provincial Registration: Registering Your Corporation in Another Province

Tell us where the corporation is incorporated and where it is now doing business, and we tell you whether that province requires registration and by when. A CPA checks the position before any registry fee is spent. Open Corporation for $35 is a department of Gondaliya CPA.

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One Corporation, Several Provincial Registrations

Incorporating creates the corporation in one place. Each other province where it carries on business has its own registration, with its own fee, deadline and agent for service. Incorporating federally does not remove that step. Open Corporation for $35 is a department of Gondaliya CPA.

Registration does not create a second corporation, issue new shares or change your business number. It puts the same corporation on another province’s public register so it can operate there.

Start on the Intake Form See Pricing

Do You Need It

A written check against the province’s own test first.

Agent for Service

The appointment prepared and supported by a resolution.

Tax Checked Too

Income allocation, sales tax and payroll in the new province.

Actively Accepting Registrations

Federal and provincial corporations expanding into another province.

Open Evenings and Weekends

9:00 AM to 8:30 PM, Monday to Sunday, from 13 Ontario offices and online.

Always Within Reach

Call 647-212-9559. We do not bill for calls while your filing is in progress.

What Extra-Provincial Registration Includes

A written assessment of whether what you are doing in the second province meets its test for carrying on business.
For Ontario, confirmation of which filing you need: the $0 Extra-Provincial Initial Return or the $330 Extra-Provincial Licence.
A name check in the target province, and advice on whether an assumed name is needed there.
The certificate of status or proof of standing the receiving registry needs from your home jurisdiction.
Preparation of the registration application for that province.
Preparation of the appointment of an agent or attorney for service, where the province requires one.
Filing through the New West Partnership where your corporation qualifies, at no registry fee.
A directors’ resolution authorizing the registration and the agent appointment.
A calendar of what now falls due in the second province, including its annual return.
Written confirmation of the registration and its number, ready for your minute book.

Start on the Intake Form Book Free Consultation

What carrying on business in another province means

Each province writes its own test

There is no single national rule. Our extra-provincial registration guide sets out the general position.

The British Columbia test

Section 375(2) of the BC Business Corporations Act treats a company as carrying on business there if it is listed in a BC directory with a BC address or number, advertises with one, or keeps a resident agent, warehouse, office or place of business in BC.

What usually triggers it

A local address, phone number, warehouse, office, employee or agent.

What usually does not, on its own

Shipping goods to a customer in another province with no local address, agent or premises.

The agent for service requirement

Who can act

Usually a resident of that province or a corporation with an office there. Ontario requires one only for a corporation incorporated outside Canada.

What the agent receives

Legal documents and registry notices. The address is public, which is why many owners use their accountant.

Changes

If the agent moves or resigns, the appointment must be updated in that province.

Ontario

Federal or other Canadian corporations

File an Extra-Provincial Initial Return within 60 days of starting to carry on business in Ontario. The fee is $0, and it is processed in 2 business days online.

Corporations from outside Canada

Need an Extra-Provincial Licence before starting, at $330, processed in 5 business days online. They must appoint an Ontario agent for service.

After registration

Changes are reported by Notice of Change within 15 days. See federal incorporation and what it does not cover.

Western Canada and the New West Partnership

British Columbia

Register as an extraprovincial company within 2 months of starting business, at $350, and appoint an attorney for service.

New West Partnership

A corporation from British Columbia, Alberta, Saskatchewan or Manitoba can register in the other partner provinces at no registry fee.

Manitoba

A corporation from outside the partnership files an Application for Registration at $350 for a corporation with share capital, plus a $45 name reservation unless it registers under its number.

Alberta

Filings go through private registry agents, who add their own service fee to the government fee.

Quebec and Atlantic Canada

Quebec

A corporation formed outside Quebec registers with the Registraire des entreprises within 60 days of starting an activity there, and names a representative in Quebec if it has no address or establishment there.

Nova Scotia, New Brunswick, Newfoundland and Labrador, Prince Edward Island

Each has its own registration, fee and agent rule. We confirm the current fee and deadline with that registry before filing.

If you do not register

Loss of standing

An unregistered corporation can face fines and may be unable to bring a lawsuit in that province’s courts until it registers.

Cancellation

A registered corporation that stops filing its annual returns there can have its registration cancelled.

Late costs more

Catching up means the registration plus every missed annual return.

What you keep filing once registered

The annual return in that province

Most provinces require their own annual return from a registered extra-provincial corporation, in addition to the one at home. See annual return filing for federal and Ontario corporations.

Keeping details current

The agent for service and addresses must be kept up to date.

Cancelling

When you stop carrying on business there, cancel the registration so returns stop falling due.

The tax and payroll consequences

Permanent establishment

A leased warehouse or a salaried employee in the new province can create a permanent establishment. Taxable income is then split between provinces on Schedule 5 of the T2, using revenue and salaries in each.

Sales tax

British Columbia, Saskatchewan and Manitoba each run a provincial sales tax, and Quebec runs the Quebec sales tax. The place of supply rules decide which rate you charge.

Payroll and workers’ compensation

Source deductions follow the employee’s province, and each province has its own workers’ compensation board.

Quebec returns

A corporation with a permanent establishment in Quebec files a separate Quebec corporate tax return.

Free Extra-Provincial Registration Consultation

Case Studies: Extra-Provincial Registration

Toronto Software Firm – A Remote Hire in Vancouver

The problem: An Ontario corporation hired a salaried developer working from home in British Columbia.

What we did: We registered the corporation in BC within the 2-month window, set up BC payroll and workers’ compensation, and allocated income on Schedule 5.

The result:

BC registration on time
Payroll in the right province
Income allocated correctly

Calgary Federal Corporation – Opening in Ontario

The problem: A federal corporation based in Alberta opened a Toronto office.

What we did: We filed the Ontario Extra-Provincial Initial Return within 60 days at no registry fee, and set the Ontario HST and payroll positions.

The result:

$0 Ontario filing
Filed inside 60 days
Notice of Change process explained

Mississauga Distributor – No Registration Needed

The problem: A distributor shipped to customers in Manitoba and assumed it had to register there.

What we did: With no Manitoba address, agent, staff or premises, we advised that registration was not needed yet and noted what would change that.

The result:

Registry fees avoided
Trigger points listed in writing
Sales tax position checked

Start on the Intake Form

Simple Process

How We Register You in Another Province

Start Now See Pricing

First whether you need it, then the filing.

Step 1

Assess

Your activity tested against the province’s rule.

Step 2

Gather

Proof of status from your home jurisdiction.

Step 3

Prepare

The application, agent appointment and resolution.

Step 4

File and Diary

Registration filed and the new filing dates set.

Why Choose Open Corporation for $35 for Your Extra-Provincial Registration?

Accurate and Compliant Filing

Articles prepared under the Business Corporations Act (Ontario) and checked against the registry rules before they are submitted.

Affordable, Fixed Pricing

Our fee quoted in writing first, and government fees at cost on their own lines. A 60-day fee-matching policy backs it.

Planned Around Your Tax

Tax allocation, sales tax and payroll checked before you register.

Support After Filing

The parent firm keeps the books, files HST and payroll, and prepares the T2 and annual return when you need it.

Our Official Partners

Transparent Pricing – No Hidden Fees

Our fee for preparing and filing a registration is quoted to you in writing before any registry fee is spent. Government fees are passed on exactly as each registry charges them. See every fee, ours and the government’s, on one page.

Item	Amount	HST	Total	Who charges it
Registration preparation and filing, one province, our fee	Quoted on request	Included in the quote	Quoted on request	Open Corporation for $35
Ontario Extra-Provincial Initial Return, federal or other Canadian corporation	$0.00	Not applicable	$0.00	Ontario Business Registry
Ontario Extra-Provincial Licence, corporation from outside Canada	$330.00	Not applicable	$330.00	Ontario Business Registry
British Columbia extraprovincial registration	$350.00	Not applicable	$350.00	BC Registries
Manitoba Application for Registration, corporation with share capital	$350.00	Not applicable	$350.00	Manitoba Companies Office
Manitoba name reservation, unless registering under the number	$45.00	Not applicable	$45.00	Manitoba Companies Office
Registration in a New West Partnership province, for a partner-province corporation	$0.00	Not applicable	$0.00	The receiving registry
Quebec, Saskatchewan and Atlantic registrations	Confirmed before filing	Not applicable	Confirmed before filing	The receiving registry

What Is Not Included

The government fees themselves, payable at cost.
Alberta registry agent service fees.
Acting as your agent or attorney for service. We prepare the appointment, we do not hold it.
Legal advice on whether a contract or arrangement amounts to carrying on business. We are a CPA firm, not a law firm.
Any promise that the registry will accept your existing name.
Municipal, trade, professional or sector licences in the second province.
Workers’ compensation registration.
Provincial sales tax or Quebec sales tax registration, quoted separately.
Annual returns in the second province after the first year, unless engaged.
Any registry processing time the registry does not publish.

How Long Each Stage Takes

Stage	Who	Time
Assessment and which filing applies	Us	1 business day
Proof of status ordered	Us	1 business day
Application and agent appointment prepared	Us	2 business days
Ontario Extra-Provincial Initial Return, online	Ontario Business Registry	2 business days (registry stated)
Ontario Extra-Provincial Initial Return, by mail	Ontario Business Registry	15 business days (registry stated)
Ontario Extra-Provincial Licence, online	Ontario Business Registry	5 business days (registry stated)
Ontario Extra-Provincial Licence, by mail	Ontario Business Registry	10 business days (registry stated)
Other provinces	The receiving registry	Confirmed with the registry before filing

Before Anything Is Filed

What a CPA Checks Before You Register

Start Your Intake Form

A second province is a registry filing, but almost never only a registry filing.

Check 1

Permanent establishment

A warehouse or employee in the new province moves income there on Schedule 5, at that province’s rate.

Check 2

Sales tax

HST, provincial sales tax or Quebec sales tax, and which rate applies under the place of supply rules.

Check 3

Payroll

Source deductions and workers’ compensation in the employee’s province.

Check 4

Structure

Whether a holding company should sit above before several registrations exist.

Check 5

Associated corporations

One $500,000 small business limit shared across the group.

Check 6

Year end

The fiscal year end against the new province’s reporting cycle.

Doing Business in Another Province?

Tell us where you are incorporated and where you now operate, and we tell you whether, and by when, you must register.

Start on the Intake Form Book Your Consultation

Extra-Provincial Registration Across Canada

Registrations are filed online or by mail, so you never need to visit. When you want to meet, our offices are open 9:00 AM to 8:30 PM, Monday to Sunday, on 647-212-9559.

Toronto (ON)

55 Queen St E Ste 1205, Toronto, ON M5C 1R6

Mississauga (ON)

2100 Camilla Rd #716, Mississauga, ON L5A 2J8

Brampton (ON)

4 Starhill Crescent, Brampton, ON L6R 2P9

Scarborough (ON)

24 Clementine Square, Scarborough, ON M1G 2V7

Vaughan (ON)

19 Cabinet Crescent, Woodbridge, ON L4L 6H9

Oshawa (ON)

210 Durham St, Oshawa, ON L1J 5R3

Ottawa (ON)

2090 Neepawa Ave a314, Ottawa, ON K2A 3L6

Etobicoke (ON)

60 Stevenson Rd #1601, Etobicoke, ON M9V 2B4

Hamilton (ON)

70 Starling Dr, Hamilton, ON L9A 0C5

Guelph (ON)

1155 Gordon St, Guelph, ON N1L 1S8

Windsor (ON)

4387 Guppy Ct, Windsor, ON N9G 2N8

North York (ON)

150 Graydon Hall Dr #912, North York, ON M3A 3B2

Cities we serve remotely

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Industries We Work With

Physicians

Dentists

Real Estate Agents (PREC)

IT Consultants

Restaurants and Food Trucks

Franchise Owners

E-commerce and Amazon Sellers

Manufacturing

Grocery and Convenience Stores

Import and Export

View All Industries

Extra-Provincial Registration FAQs

What does carrying on business in another province mean?

Having enough presence there that its statute requires you to register, and each province writes its own test. British Columbia, for example, looks at a local directory listing, advertising with a local address or number, or keeping a resident agent, warehouse, office or place of business there.

Does a federal corporation have to register in every province where it operates?

Yes. Federal incorporation creates the corporation but does not register it in any province. It registers in each province where it carries on business, under that province’s rules and fees.

Do I have to register in Ontario if my corporation is federal or from another province?

Yes, by filing an Extra-Provincial Initial Return within 60 days of starting to carry on business in Ontario. The fee is $0. A corporation from outside Canada instead needs a $330 Extra-Provincial Licence before it starts.

How long do I have to register in British Columbia?

Two months after starting to carry on business there. The fee is $350, and the company appoints an attorney for service.

What is an agent for service, and can I be my own?

The person or company in that province authorized to accept legal documents for the corporation. You can be your own only if you meet that province’s residency rule. The address is public.

What happens if I do not register?

Fines, possible loss of the right to sue in that province’s courts until you register, and cancellation if annual returns there are later missed.

Does one customer in another province mean I have to register?

Not by itself. The tests look at presence, such as an address, agent, office or warehouse, not where the buyer lives.

Does a remote employee in another province trigger registration?

Often, yes. An employee working there usually creates a business presence and a permanent establishment, and their payroll and workers’ compensation follow that province.

How much does extra-provincial registration cost?

It depends on the province. Ontario is $0 for a Canadian corporation and $330 for one from outside Canada. British Columbia and Manitoba are $350. A corporation from a New West Partnership province registers in the other partner provinces at no registry fee. Other provinces’ fees are confirmed before filing.

Does registering create a second corporation?

No. It is the same corporation, with the same shares and the same business number, now on another province’s register. It still files one T2.

Do I have to file an annual return in the province where I registered?

In most provinces, yes, in addition to the annual return at home. We set those dates out when you register.

Does extra-provincial registration mean I pay tax in that province?

Registration and tax are separate, but the same facts usually create a permanent establishment, which allocates part of your income to that province on Schedule 5 of the T2. A permanent establishment in Quebec also means a separate Quebec return.

Meet Your Extra-Provincial Registration Experts

A Chartered Professional Accountant checks whether you need to register, and the tax that follows, before anything is filed.

Sharad Gondaliya, CPA

Principal

Bio

647-212-9559

Vandana Goel, CPA

Accounting Specialist

Bio

647-250-0242

What Our Clients Say

These Google reviews belong to Gondaliya CPA Professional Corporation and cover every service the firm provides. See all reviews.

Insights for Growing Corporations

Extra-provincial registration guide

The general rules explained.

Ontario vs Alberta vs BC

Which province suits your corporation.

Federal incorporation

What it covers and what it does not.

Expanding to another province

The same process for Ontario, BC and federal corporations.

See More Guides

10 Smart Extra-Provincial Tips That Save You Money

Check the province’s own test

There is no national rule.

Diary the deadline

60 days in Ontario, 2 months in BC.

Use the New West Partnership

Free between partner provinces.

Pick a reliable agent

Notices go to their address.

Keep the agent current

A moved agent misses notices.

File the annual return there too

Missed returns lead to cancellation.

Check sales tax first

The rate depends on place of supply.

Set up payroll in the right province

Deductions follow the employee.

Allocate income on Schedule 5

Provincial rates differ.

Cancel when you leave

Stop returns falling due.

Browse Our Affordable Incorporation Services

Incorporation

Name and Address

After Incorporation

Verified Extra-Provincial Registration CPA Firm

Gondaliya CPA Professional Corporation is registered with CPA Ontario under firm registration number 61330051. Our clients have left us 1,300+ five-star Google reviews, and we work from 13 Ontario offices, open 9:00 AM to 8:30 PM, Monday to Sunday. We back every filing with a 30-day money-back guarantee and a 60-day fee-matching policy, and we are a Xero Partner Award Winner 2026. Open Corporation for $35 is a department of Gondaliya CPA. See incorporation services at Gondaliya CPA.

CPA Ontario Membership Number

61040184

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CPA Firm Registration Number

61330051

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60 Days in Ontario, 2 Months in British Columbia

Open Corporation for $35 is a department of Gondaliya CPA. Ontario gives a federal or out-of-province corporation 60 days from the day it begins carrying on business to file its Extra-Provincial Initial Return, and British Columbia gives 2 months. Complete the intake form and we prepare the registration, the agent appointment and the resolution that supports both. Send payment by Interac e-Transfer to info@gondaliyacpa.ca with the security question set to “Not Applicable”, as auto-deposit is enabled. Card is also accepted. We answer 9:00 AM to 8:30 PM, Monday to Sunday, on 647-212-9559.

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No legal advice

Gondaliya CPA Professional Corporation is a firm of Chartered Professional Accountants licensed by CPA Ontario, firm registration number 61330051. It is not a law firm. We prepare and file corporate documents and we provide accounting and tax advice. Nothing on this page is legal advice, and reading it creates no solicitor and client relationship. For legal advice, including advice on a shareholder agreement before you sign it, consult a lawyer licensed in the province where your corporation carries on business.

Open Corporation for $35 is a department of Gondaliya CPA.